Privacy Policy
Your privacy is important to us. This policy explains how we collect, use, and protect your personal information.
Last updated: 9 September 2025
Introduction
ChapelHill Ministries (UK) is committed to protecting your privacy and personal information. This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit our website, attend our services, or engage with our ministry.
We are committed to complying with the General Data Protection Regulation (GDPR) and other applicable data protection laws. This policy applies to all personal data we process, whether collected online, in person, or through other means.
By using our website or providing personal information to us, you consent to the collection and use of information in accordance with this policy.
Data We Collect
We collect different types of personal information for various purposes
Contact Information
What we collect:
Name, email address, phone number, and postal address
Why we collect it:
Communication, event registration, and ministry updates
How long we keep it:
Until you request deletion or withdraw consent
Service Records
What we collect:
Attendance records, ministry participation, and service history
Why we collect it:
Pastoral care, ministry planning, and church administration
How long we keep it:
7 years for legal compliance
Financial Information
What we collect:
Giving records, donation history, and financial contributions
Why we collect it:
Gift aid processing, financial reporting, and stewardship
How long we keep it:
7 years for tax and legal compliance
Technical Data
What we collect:
IP address, browser type, device information, and website usage
Why we collect it:
Website functionality, analytics, and security
How long we keep it:
2 years or until you clear cookies
How We Use Your Data
Ministry Purposes
- • Providing pastoral care and spiritual support
- • Organizing church events, services, and activities
- • Managing church membership and volunteer coordination
- • Sending ministry updates and newsletters (with your consent)
Administrative Purposes
- • Processing donations and gift aid claims
- • Maintaining church records and registers
- • Complying with legal and regulatory requirements
- • Ensuring the security and safety of our premises
Communication
- • Responding to your inquiries and requests
- • Sending important church announcements
- • Providing information about events and services
- • Sharing prayer requests and ministry updates
Your Rights
Under GDPR, you have several important rights regarding your personal data
Right to Access
You can request a copy of all personal data we hold about you
Right to Rectification
You can ask us to correct any inaccurate or incomplete data
Right to Erasure
You can request deletion of your personal data in certain circumstances
Right to Restrict Processing
You can ask us to limit how we use your data
Right to Data Portability
You can request your data in a structured, machine-readable format
Right to Object
You can object to processing based on legitimate interests
Data Security
We take the security of your personal data seriously and have implemented appropriate technical and organizational measures to protect it against unauthorized access, alteration, disclosure, or destruction.
Security Measures
- • Encrypted data transmission and storage
- • Regular security updates and monitoring
- • Access controls and user authentication
- • Staff training on data protection
- • Regular backups and disaster recovery procedures
While we strive to protect your personal data, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security, but we are committed to taking all reasonable steps to protect your information.
Contact Us
If you have any questions about this Privacy Policy or our data practices
ChapelHill Ministries (UK)
Mission House, 5 The Fieldings, Banstead, SM7 2HF
United Kingdom